Weddings are a combination of love, tradition, and meticulous planning. At the heart of the celebrations are the various roles that ensure everything runs smoothly. From the central figures of the bride and groom to the behind-the-scenes heroes, understanding these roles is crucial for the success of the wedding ceremony and reception.

So, what roles are there in a wedding? And how do they make the day more memorable and special?


The Wedding Party

Bride and groom

The bride and groom are the heart and soul of the wedding. Often seen as the visionary, the bride chooses the bridal gown, coordinates the bridal party’s attire, and sets the wedding theme. She also works closely with suppliers, attends pre-wedding events, and ensures every detail matches her dream.

The groom, meanwhile, has his share of duties, from selecting his attire and coordinating the groomsmen’s outfits to organising the wedding rehearsal and managing logistics. He often handles transportation and accommodations for out-of-town guests and ensures the honeymoon is planned well. Together, the bride and groom navigate the art of wedding planning, their teamwork setting the stage for their future life together.


Chief bridesmaid and best man

The chief bridesmaid/maid of honour and best man are the couple’s right-hand confidants. The chief bridesmaid, often a sister or close friend, is the bride’s emotional anchor and organisational wizard. She helps with dress fittings, plans the hen do, and offers unwavering support.

The best man, usually a brother or best friend, is the groom’s steadfast ally. He organises the stag do and ensures the groom arrives punctually. His responsibilities extend to delivering a memorable speech, often a mix of humour and heartfelt sentiments, celebrating the groom’s journey to this monumental day.


Ushers and bridesmaids

Bridesmaids and ushers form the supportive entourage, each playing a vital role in the wedding. Bridesmaids assist with wedding planning and provide emotional support. On the wedding day, they help the bride with dressing and preparation.

Ushers, on the other hand, assist the best man in organising the stag do and support the groom in logistical tasks. They help set up the venue, coordinate activities, seat guests, and participate in the ceremony.


Flower girl and ring bearer

The flower girl and ring bearer bring charm and a touch of innocence and to the ceremony. The flower girl, often a young relative, scatters flower petals down the aisle, symbolising the bride’s graceful journey. Her role adds a whimsical and heartwarming element to the proceedings.

The ring bearer, usually a young boy, carries the rings down the aisle. His adorable presence and serious duty make for a memorable moment, often capturing the hearts of the guests.


Family Roles

Parents of the bride and groom

Parents play a key role in weddings, from hosting to financial contributions and ceremonial duties. The bride’s parents traditionally host the wedding, with the father walking his daughter down the aisle, delivering a speech, and participating in the father-daughter dance. The mother of the bride often assists with wedding planning and helps her daughter get ready in the morning.

The groom’s parents host the reception, offering a warm welcome to guests and sharing their blessings. Their support, both emotional and financial, helps the couple realise their dream wedding. Throughout the planning and on the big day, their presence and participation are invaluable.



Grandparents are revered guests who bring wisdom and love to the celebration. They often have special ceremonial roles. Their support and guidance are deeply cherished, adding a layer of familial warmth and continuity to the event.


Ceremony Participants


The officiant is the guiding light of the ceremony, ensuring that it is both legally binding and emotionally resonant. Whether a religious leader or a civil registrar, the officiant prepares and delivers the ceremony script, guides the couple through their vows, and ensures all legalities are observed. Their role is crucial in setting the tone and sanctity of the event, often offering personalised touches that reflect the couple’s journey.



Readers bring a personal and meaningful touch to the ceremony with selected readings. These can be passages from literature, scripture, or poetry that hold special significance for the couple. Their words resonate with the audience, adding depth and emotion to the proceedings. Readers often include family members or close friends, making their contribution deeply personal and cherished.


Musicians and singers

Musicians and singers create the sonic backdrop for the wedding, setting the emotional tone with their melodies. From the processional to the recessional, their music guides the flow of the ceremony. Live performances during the reception, whether by a band or a DJ, energise the guests and keep the celebration lively. Their talent and artistry enhance the overall atmosphere, making every moment memorable.


Reception Roles

Master of ceremonies

The Master of Ceremonies (MC) is the host who ensures the reception flows smoothly. They introduce speeches, activities, and key moments such as the first dance. The MC keeps the guests engaged, informed, and entertained, making sure the celebration progresses seamlessly. Their energy and charisma are crucial in keeping everyone in high spirits.


Caterer and staff

Caterers and their staff are the culinary wizards behind the scenes, ensuring guests enjoy a delightful dining experience. From planning the menu to serving food and drinks, they handle every detail with finesse. Their ability to cater to dietary needs and ensure prompt service contributes significantly to guest satisfaction. A well-fed guest is a happy guest, and their efforts make the reception a gastronomic delight.


Wedding planner/coordinator

The wedding planner or coordinator is a key player in the entire event. At Crockwell Farm, we provide a wedding coordinator who oversees everything and ensures a smooth running of the wedding day, from the time of arrival the day before to the couple’s first dance. Our wedding planners troubleshoot various issues and ensure that our clients’ vision is executed flawlessly. With our team’s meticulous planning and attention to detail, the bride and groom can enjoy their special day without worrying about the minor details.


Behind-the-Scenes Roles

Photographer and Videographer

Photographers and videographers capture the essence of the day, preserving memories through their lenses. They document key moments, from getting ready to the ceremony and reception. Their work results in a wedding album and video that the couple can cherish forever. Their technical skills and artistic vision ensure that every precious moment is captured beautifully.



Florists are the artists who bring the wedding’s aesthetic vision to life with floral decorations. They create stunning bouquets, boutonnieres, and centrepieces that enhance the beauty of the venue. Their arrangements add colour, texture, and fragrance, creating a romantic and enchanting atmosphere.



Decorators are tasked with transforming the venue into a dreamscape. They design and set up decorations, ensuring that the theme and atmosphere match the couple’s vision. From elegant table settings to whimsical arches, their creativity and expertise create a visually stunning environment.

At Crockwell Farm, our venue is pretty as is and requires only minimal decoration. However, we are more than happy to work with your decorator so you can add personal touches that make your wedding uniquely yours.


Plan Your Wedding with Expert Guidance

Weddings are a grand production, with each role playing a crucial part in the day’s success. From the central figures of the bride and groom to the behind-the-scenes professionals, understanding these roles highlights the importance of teamwork in making your wedding day special.

At Crockwell Farm, we understand the importance of fulfilling each role in a wedding to ensure a seamless and unforgettable celebration. Our friendly and experienced wedding coordinators are dedicated to guiding you through every step of the planning process, ensuring that every detail is managed meticulously. We can help you create a wedding that perfectly reflects your vision to ensure you will be able to relax and enjoy your special day to the fullest. Get in touch with us to meet our team and book a tour of our venue!